Privacy Policy
Privacy Notice for Pupils and Parents
How We Use Pupil Information
Introduction
Leeds Jewish Free School is committed to protecting the privacy and security of personal information. This privacy notice explains how and why we collect, use, store and share information about our pupils.
We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the Education Act 1996 and other applicable education legislation. [gov.uk], [assets.pub...ice.gov.uk]
The Categories of Information We Process
We may collect, use, store and share the following information about pupils:
Personal Information
Name
Date of birth
Gender
Unique Pupil Number (UPN)
Address
Contact details
Characteristics Information
Ethnicity
Nationality
Country of birth
Language(s) spoken
Free School Meal eligibility
Pupil Premium eligibility
Attendance Information
Attendance records
Sessions attended
Absences and reasons
Punctuality records
Assessment and Educational Information
Assessment results
Academic progress
Examination entries and results
Curriculum records
Educational reports
Safeguarding Information
Child protection records
Court orders
Professional involvement
Safeguarding concerns and referrals
Special Educational Needs and Disabilities (SEND)
SEND status
Education, Health and Care (EHC) Plans
Support arrangements
Professional reports
Medical Information
Medical conditions
Allergies
Dietary requirements
Medication requirements
Health care plans
Information provided by healthcare professionals
Behaviour Information
Behaviour records
Rewards and sanctions
Exclusions
Suspensions
Alternative provision arrangements
Participation Information
Educational visits
Extra-curricular activities
Photographs and videos where permissions have been provided
This list is not exhaustive and may be updated from time to time to reflect changes in our services or legal obligations. [assets.pub...ice.gov.uk], [gov.uk]
Why We Collect and Use Pupil Information
We process pupil information to:
Support teaching and learning
Monitor and report on pupil attainment and progress
Provide pastoral care and wellbeing support
Safeguard children and young people
Assess the quality and effectiveness of our educational provision
Meet statutory responsibilities placed upon schools
Administer admissions and attendance
Support pupils with medical needs or SEND
Communicate effectively with parents and carers
Manage behaviour and promote positive conduct
Organise educational visits and enrichment opportunities
Comply with legal obligations and government data collection requirements
Lawful Basis for Processing
Under Article 6 of the UK GDPR, the lawful bases we rely upon include:
Article 6(1)(c): Compliance with a legal obligation
Article 6(1)(e): Performance of a task carried out in the public interest or in the exercise of official authority
Where we process special category data, including health, ethnicity, religion or SEND information, we rely upon:
Article 9(2)(g): Reasons of substantial public interest
Article 9(2)(h): Health or social care purposes
Article 9(2)(j): Statistical and research purposes where applicable
Our processing is supported by education legislation, safeguarding legislation and statutory guidance applicable to schools. [assets.pub...ice.gov.uk], [gov.uk]
Collecting Pupil Information
Most pupil information is collected directly from parents, carers, pupils, previous schools, local authorities or other education and support agencies.
While much of the information we collect is required by law, some information is provided voluntarily. Where information is voluntary, we will explain this and any consequences of not providing it.
How Long We Keep Information
We retain pupil information in accordance with our Records Retention Schedule and legal requirements.
As a general guide, pupil educational records are normally retained until the pupil reaches the age of 25 years. Some safeguarding records may be retained for longer where required by law or statutory guidance.
We securely dispose of information when it is no longer required.
Who We Share Information With
We routinely share pupil information with:
Schools, colleges and educational settings that pupils attend after leaving us
Our Local Authority
The Department for Education (DfE)
NHS services, including school nursing services
Educational psychologists
SEND support services
Social care services
Alternative provision providers
Examination awarding organisations
Providers of educational software and systems used by the school
Safeguarding partners where required by law
Courts, police and other public authorities where legally required
Information is only shared where there is a lawful basis for doing so.
Department for Education (DfE)
The Department for Education collects personal information from educational settings and local authorities through statutory data collections.
Schools are legally required to provide certain information to the DfE, including information collected through the school census.
The information is used to:
Inform education policy
Allocate funding
Monitor educational outcomes
Support research and statistical analysis
Improve services for children and young people
Further information is available at:
https://www.gov.uk/education/data-collection-and-censuses-for-schools
[assets.pub...ice.gov.uk], [gov.uk]
National Pupil Database (NPD)
The National Pupil Database is owned and managed by the Department for Education.
It contains information about pupils in schools in England and supports research, policy development and statistical analysis.
The DfE may share information from the National Pupil Database with approved organisations where permitted by law and where strict confidentiality and security standards are met. [gov.uk], [assets.pub...ice.gov.uk]
Further information can be found at:
https://www.gov.uk/government/publications/national-pupil-database-user-guide-and-supporting-information
Data Security
We have appropriate technical and organisational security measures in place to protect personal information from accidental loss, unauthorised access, misuse, alteration or disclosure.
Access to pupil information is strictly controlled and limited to those who need it for legitimate educational or safeguarding purposes.
Your Rights
Under UK data protection law, parents and pupils have rights including:
The right to be informed
The right of access
The right to rectification
The right to erasure in certain circumstances
The right to restrict processing
The right to object to processing in certain circumstances
Rights relating to automated decision-making and profiling
To exercise any of these rights, please contact the school.
Complaints
If you have concerns about how we use your personal information, please contact us in the first instance.
You also have the right to complain to the Information Commissioner's Office (ICO):
Website: https://ico.org.uk/make-a-complaint/
Telephone: 0303 123 1113
[gov.uk]
